COLEGIO MAYA BOARD MEMBER PROFILE
What is the Board and what does it do?
The Board of Colegio Maya consists of 9 people elected for two-year terms by and from the members of the Association of Colegio Maya, at its annual meeting. All parents or guardians of students enrolled at the school are members of the Association and are eligible to be elected.
The Board is empowered to act as one body to govern the school in the best interest of all members. Individual Board members do not have authority to act on their own. When not in Board meetings they are ordinary parents.
The Board’s role is to govern, not to administer, the school. Its job is to ‘create the future, not mind the shop.’ Its main role is to decide on the policies that govern the school, to prepare long term planning and direction, and to ensure financial accountability by overseeing the budget during the year (including a proposal of an annual budget to the General Assembly each May). The Board is also responsible for appointment and supervision of the Director, to whom it delegates the authority to administer the school, and to appoint and supervise teachers and other staff.
The Board elects its own officers each year. These are the President (who acts as the legal representative under Guatemalan law), Vice-President, Treasurer and Secretary. The Board has two Standing Committees – Finance; and Governance & Policy. Other committees and task forces may be created as needed.
What are the duties of a Board member?
A Board member is expected to attend monthly Board meetings on a regular basis and to participate actively and openly in decision-making at these meetings. In addition, it is expected that each Board member will participate in one committee that meets monthly.
So the minimum expected commitment is two meetings per month, although some Board members are involved in more than one committee and also take on other projects from time to time.
2. PROFILE OF A COLEGIO MAYA BOARD MEMBER
A Colegio Maya Board Member:
- Is a parent or guardian of a student(s) attending the school, but represents the interests of the school community as a whole, including its cultural diversity given the fact that Colegio Maya is the American International School of Guatemala.
- Supports the school’s vision, mission and values, within the school and in the greater community.
- Is an active learner who seeks to understand the structure and operation of the school and its policies.
- Listens actively to other Board members, members of the school community and the school administration.
- Approaches all decisions with an open mind and a problem-solving attitude, deciding matters on their merits and in the interest of the school community as a whole.
- Works with fellow Board members in a spirit of harmony and cooperation in spite of differences of opinion that may arise during vigorous debate of points at issue.
- Prepares for Board meetings by reading the material provided and asking questions in the meetings to clarify any matters being considered.
- Is able to effectively participate in the working language of the school, which is English.
- Participates in setting Board goals and evaluation of Board performance.
- Exercises strategic leadership towards a long-term vision.
- Acts as a guardian or trustee of the school, now and into the future.
- Acts as an ambassador for the school at all times.
- Exercises an ownership interest on behalf of all members of the Association.
- Exercises decision-making authority as part of the Board in properly constituted meetings.
- Respects the delegation of powers made by the Board to the school’s Director, recognizing the difference between governance and administration.
- Ensures that the policy base and systems of financial accountability provide transparent management of the school and its resources.
- Signs and acts in accordance with the Board ‘Code of Ethics’ and behaves in an ethical manner in all matters related to the school.
- Respects the ‘no gossip’ rule: confidentiality of sensitive information, especially that discussed during Executive Sessions of the Board, and any matters relating to individual employee contracts or private family matters of members of the school community.